Multifactor Authentication in the Modern Digital Landscape

person at laptop

Everyone who is a cybersecurity professional agrees that multifactor authentication (MFA) is better than single-factor authentication when it comes to protecting systems from phishing. MFA depends on varieties of methods to verify a user’s identity such as emails and text messages, however, experts are finding that cyber predators are finding workarounds to MFA. So, what can your organization do to best protect itself from phishing and/or cyber-attacks?

Identify Your Vulnerabilities

What makes system access security most vulnerable is human involvement, which is unavoidable in most cases. For example, if a text-based MFA is sent to a phone without MFA, then it becomes pointless to use it. It’s important, then, to ensure that when it comes to your company’s systems, there’s a clear and concise guide for employees to follow to help prevent breaches. If your organization doesn’t have a guide for best MFA practices, we’ve got you. Below are some things to consider:

  1. Trust Your Vendor

Like any software, look for red flags beforehand. For example, is the vendor claiming to be “unhackable” in the same way the Titanic was deemed “unsinkable?” There’s no 100% guarantee that hackers won’t figure something out with time, so make sure that your vendor is being honest. Also, make sure that their encryption and products are described and presented clearly, and that the product can grow and change as the landscape around it does.

  1. Improve the Human Involvement

As we mentioned, human involvement is the biggest vulnerability when it comes to MFA, so make sure that you’ve taken the time to educate your staff and ensure they have the support and tools they need to comply with security guidelines. Hold training sessions, bring in experts, and be sure to show your employees what using MFA properly looks like.

Also, be sure to roll out your MFA to the entire organization and not in disparate silos. This is especially important if your workforce is partially or fully remote.

  1. Ease of Use, But Not at the Expense of Security

Along with proper training, ensure that you have an expert or security leader rolling out your MFA so that it’s configured properly from the get-go. If it’s challenging for your team(s) to use, your MFA might start causing more problems than solutions. If it’s possible, let your employees choose their MFA solutions—i.e., text messaging or fingerprint scanning. When they can choose what they’re most comfortable with, they’ll likely feel more in control and comply with the MFA.

Ensure, however, that if your employees are choosing their MFA, they understand the risks associated with each choice. Listen to the concerns of your employees and get a sense for who might need extra guidance or help in this process.

Implementing MFA in your organization can be easier than it sounds. Speak with a software consultant well-versed in nonprofits and your organization’s unique accounting needs before choosing an MFA provider to ensure the transition goes smoothly.

Cybercrime may be a constant threat, but there’s much you can do to prevent it. These tips, along with the right technology, can go a long way to protecting your organization.

Welter Consulting

Welter Consulting bridges people and technology together for effective solutions for nonprofit organizations. We offer software and services that can help you with your accounting needs. Please contact Welter Consulting at 206-605-3113 for more information.